ACO Network Media Partners
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|Retired Volunteer Event Planner||$35|
ACO Network Media Partners
Cosmos Expo Conference Organizers
Application to ACO Association Conference Organization for Coaches and Talent.
With TJ Morris Media Publishing Agency
From Wikipedia, the free encyclopedia
In United States law, the term Glomar response, also known as Glomarization or Glomar denial, refers to a “neither confirm nor deny” (NCND) response to a Freedom of Information Act (FOIA) request. There are two types of instances in which a Glomarization has been used. The first is in a national security context, where to deny a request on security grounds would provide information that the documents or programs which the requester is seeking indeed exist. Glomarization is also used in the case of privacy, in which a response as to whether or not a person is or is not mentioned in law enforcement files may have a stigmatizing connotation.
Lower courts have thus far ruled the Glomar response to have potential merit if the secretive nature of the material truly requires it, and only if the agency provides “as much information as possible” to justify its claim. Otherwise, the principles established in FOIA may outweigh claims to secrecy. 4External links
Origin of the term
The USNS Hughes Glomar Explorer was a large salvage vessel built by the Central Intelligence Agency (CIA) for its covert “Project Azorian“—an attempted salvaging of a sunken Soviet submarine. In February 1975, aware of the pending publication of a story in the Los Angeles Times, the CIA sought to stop the story’s publication. Journalist Harriet Ann Phillippi requested that the CIA provide disclosure of both the Glomar project and its attempts to censor the story, to which the CIA chose to “neither confirm nor deny” both the project’s existence and its attempts to keep the story unpublished. This claim stood, and Phillippi’s FOIA request was rejected, though when the Ford administration was replaced by the Carter administration in 1977 after the 1976 presidential election, the government position on the particular case was softened and both of Phillippi’s claims were confirmed.
The “Glomar response” precedent still stood, and has since had bearing in FOIA cases such as in the 2004 lawsuit American Civil Liberties Union v. Department of Defense, wherein Federal Judge Alvin Hellerstein rejected the Department of Defense and CIA’s use of the Glomar response in refusing to release documents and photos depicting abuse at Abu Ghraib prison.
According to a Radiolab podcast, the original text of the Glomar response was written by Walt Logan (pseudonym), who was at that time an Associate General Counsel at the CIA. So as not to divulge to the Soviet Union either what the CIA knew or did not know, the response read:
“We can neither confirm nor deny the existence of the information requested but, hypothetically, if such data were to exist, the subject matter would be classified, and could not be disclosed.]
The original text of the CIA’s reply of May 21, 1975, to Phillippi’s FOIA request, seems to have been:
Mr. Duckett has determined that, in the interest of national security, involvement by the U.S. Government in the activities which are the subject matter of your request can neither be confirmed nor denied. Therefore, he has determined that the fact of the existence or non-existence of any material or documents that may exist which would reveal any CIA connection or interest in the activities of the Glomar Explorer is duly classified Secret in accordance with criteria established by Executive Order 11652. Acknowledgement of the existence or non-existence of the information you request could reasonably be expected to result in the compromise of important intelligence operations and significant scientific and technological developments relating to the national security, and might also result in a disruption in foreign relations significantly affecting the national security.
In 2014, the CIA opened its Twitter account with, “We can neither confirm nor deny that this is our first tweet.”
|Wikisource has original text related to this article:|
ACO American Consultants Organization Network Media , American Conferences Organizers Contract as Agent also known as Association for Conference Organizers Agents, Consultants, and Organizations
and ACO Network Media Partners as sometimes ACE Talent Development and Exposition Management.
COMPANY ACCEPTANCE: This Contract is between the Association for Conference Organizations Talent Development (hereinafter referred to as “ACO” or sometimes as “Exposition Management”) and the Contracting Company (hereinafter referred to as “Exhibitor”). ACO Network Media Partners is working on behalf of ACO as an agent of and independent contractor to ACO. This document, when signed by Exhibitor, with or without appropriate payment of the exhibit fee, constitutes a binding, irrevocable, legal agreement on Exhibitor; enforceable against Exhibitor in accordance with its terms. Exhibitor does hereby apply for the reservation of space at the ACO 2018 International Conference & Exposition in San Diego, CA.
ACO Network Media Partners and ACE TALENT NETWORK MEDIA CONTRACT`
ACO Contract shall become a legally binding contract on ACO; enforceable in accordance with its terms. Acceptance of contract will be made via email, phone, or booth reservation on the ACO 2018 floor plan. Exhibitor agrees to be bound by the Application & Contract, Contract Terms on Forms A & B, the Exhibitor Service Manual and/or any other regulations issued prior to the exposition by ACO. Cancellations, in whole or in part, must be made in writing, and are subject to cancellation fees outlined in the Contract Terms on Forms A & B. By signing this contract, Exhibitor agrees they are responsible for full payment. Exhibitor also agrees to comply with all federal, state and local laws, as well as the rules of the San Diego Convention Center.
CANCELLATION OR DOWNSIZING: Upon providing written notice, an Exhibitor may cancel or downsize from the Exhibit subject to the following conditions and restrictions: A. If a written cancellation or downsize notification is received before June 30, 2017, 100% of the commitment will be released. Exhibitor will not be liable for agreement terms. B. If a written cancellation or downsize notification is received at ACO Network Media Partners June 30, 2017 through September 15, 2017. 50% of the contract total will be released or refunded. Remaining 50% of contract total will be due immediately. Exhibitor is liable for remaining contract total and all terms and conditions. C. If a written cancellation or downsize notification is received at Network Media Partners after September 15, 2017 no refunds will be issued. Exhibitor is liable for full contract total, and all terms and conditions. In such case, Exhibitor becomes obligated to make immediate payment of any unpaid portion of the total contract cost. Exhibitor is liable for all terms and conditions. In the event of cancellation or downsizing, Exposition Management reserves the right to use the cancelled/downsized space, including the sale of space to another Exhibitor without any rebate or allowances to the cancelled/downsized Exhibitor. By cancelling exhibit space participation Exhibitor will forfeit all exhibit benefits.
PAYMENT: Payment is due upon receipt of scheduled invoice from ACO Network Media Partners or, in the case of credit card payment, upon signature of this agreement and terms. Booth assignment is contingent upon receipt of payment in full. Exposition Management reserves the right to cancel space and to sell the space to another Exhibitor without any rebate or allowances to the former Exhibitor if the full amount of the rental charge has not been received.
Please make all checks payable to ACO Network Media Partners/
stated on both Form A and Form B. This document when signed by the contracting company constitutes a binding and irrevocable legal agreement on the contracting company. The individual signing this document represents and warrants that you are duly authorized to execute this binding contract on behalf of the contracting company. Cancellations must be made in writing and are subject to the terms and fees outlined in the contract terms on Forms A & B. Terms are enforced regardless if contracting company does not attend the conference or the exhibit space is resold. (Should the agreement be referred to a collection agency/attorney for any reason, the contracting company and or representing agency of said contracting company, is responsible to pay a 25% attorney fee plus interest, lost discounts, and costs associated with any and all collection efforts.) ACO Network Media Partners and Cosmos Expo provides management and web hosting services.
CONTRACT TERMS — FORM A EXHIBIT SPACE Exhibit Space includes: 8’ back drape and 3’ side drape, ID sign, 1 Full Conference and 3 EXPO Only registrations per 100 sq. ft., pre- and post-conference attendee mailing lists (based on list terms), and BASIC listing: company address, telephone, website address, 3 Areas of Expertise, 250 character company description for the on-site program guide, show specials, and online welcome message and 1000 character company description. EXPOSITION SPONSORSHIP AND MANAGEMENT This Exposition sometimes referred to as “EXPO” is produced by and is the property of ACO, sometimes referred to as ‘Exposition Management.’
ACO Network Media Partners provides Cosmos Expo exposition management and attendance promotion and appoints an official service contractor to provide all show services to exhibitors.
TERMINATION OF EVENT If the premises where the Exposition is to be housed are destroyed or damaged, or the Exposition fails to take place as scheduled or is relocated or interrupted and discontinued or access to the premises is prevented or interfered with by reason of any strike, lockout, injunction, act of war, act of God, emergency declared by any government agency, or for any other reason, this contract may be terminated by ACO. In the event of such termination, the Exhibitor waives any and all damages and claims for damages and agrees that the sole liability of ACO shall be to return to each Exhibitor the Exhibitor’s space payment received, less a proportionate share of the exposition cost incurred. EXHIBITOR’S REPRESENTATIVE Each Exhibitor’s organization must name one person to be its official representative, with authorization to enter into such service contracts necessary for the installation and removal of exhibits and the provision of services, for which the Exhibitor will be responsible. At least one person must be in the exhibit booth during all hours the Exposition is open. ASSIGNMENT OF SPACE Space assignment will be determined using a priority point system (ACO’s Priority Points System document, available upon request) based upon square footage, consecutive years of history of exhibiting in prior ACO International Conference & Expositions, and timeliness of submitting the Contract and payment. Upon completion of priority point system deadline, allocation of available space will be made on the basis of the applicant’s choice preferences. Prior to Exposition Management contracting with an exhibitor, all debts owed to the Society by the potential exhibitor must be paid in full. A Contract will not be accepted and booth space will not be assigned to a company that has an outstanding balance on accounts due to ACO Network Media Partners. PRIORITY POINTS Priority points are the property of ACO and not the property of an exhibiting company; rather they are simply used to determine the order of space selection. Priority Points cannot be transferred, sold, or assigned. Priority Point totals and criteria are available upon request. GENERAL Exposition Management reserves the right to determine the eligibility of any Exhibitor. Exposition Management reserves sole control over admission policies. These Contract Terms are established for the mutual protection of ACO Network Media Partners, and the Exhibitor. ACO Cosmos Expo Exposition Management reserves the right to make such changes in the time schedule or in the general plan of the Exposition as may be deemed by the Exposition Management to be in the best interests of exhibitors and the Exposition generally. All matters and questions not covered by these Contract Terms are subject to the decision of the Exposition Management. All terms of the Application & Contract will be enforced by ACO through Cosmos Expo Exposition Management. SHARING AND SUBLETTING Exhibitor agrees not to assign or sublet the whole or any portion of the rented space covered by this contract, including clients or partners of an organization. For each additional company subletting or sharing space, a fee of $3,850 will be charged to the exhibiting company per 10’x10’ booth. OCCUPANCY OF SPACE All exhibits must be completed and in place by 5:00 p.m., 10/18/18, for opening on 10/187/18. Official opening time on 5/7/18, will be published in the ACO Guide Exhibitor Service Manual. Exposition Management reserves the right to set, at the Exhibitor’s expense, any booth(s) not set by 5:00 p.m., 10/18/18. Exposition Management, therefore, reserves the right, should any rented space remain unoccupied at 5:00 p.m., 10/18/18, or at any time thereafter, to rent or occupy said space. But this clause shall not be construed as affecting the obligation of Exhibitor to pay the full amount of the rental provided for in this contract for space, nor shall it affect the right of ACO Network Media Partners to retain as liquidated damages the whole or any part of the rental received.
INSTALLATION, SHOW, AND DISMANTLING
Installation, Show, and Dismantling hours and dates shall be those specified by Exposition Management. Packing of exhibits prior to the close of the show is prohibited. Exhibitors dismantling or packing exhibits prior to official closing time will forfeit Priority Points for the current show. Exhibitor shall be liable for all storage and handling charges for failure to remove exhibits by specified time and date. FLOOR PLAN All dimensions and locations shown on the official floor plan are believed, but not warranted, to be accurate. ACO Network Media Partners have the absolute right to allocate and assign space among exhibitors and to relocate exhibitors after initial assignment if circumstances warrant at its sole discretion.
One complimentary Full Conference Registration will be allowed for each 100 square feet of exhibit space rented. This entitles one official exhibiting company representative to attend all educational events (pre-conference workshops and certificate programs require additional fees). Exhibitors also receive 3 Exhibitor Personnel Badges per 100 square feet of exhibit space which allow access to the EXPO only. Full Conference and Exhibitor Personnel badges shall be restricted to full-time employees of exhibiting organizations or other authorized representatives of exhibiting firms approved by Exposition Management who are actually staffing the exhibit booth during published move-in, show open and/or move-out hours. All exhibit personnel shall wear proper badge identification, as provided by Exposition Management, prominently displayed for viewing by Exposition Management or the representatives of the official contractor for security, at all times. Badges are not transferable and those worn by other than the person to whom issued will be confiscated. Exhibitor badges may be picked-up on-site at the main conference registration desk. SOLICITATION The aisles and all other spaces in the Exposition and San Diego Convention Center shall be under the control of ACO Network Media Partners. All displays, interviews, conferences, distribution of literature, lectures or any other type of activity shall be conducted inside the space contracted for. Standing in aisles or in front of exhibit booths of other Exhibitors for advertising purposes is strictly prohibited. Exhibitors who sell items for delivery on the show floor may be required to collect and remit city and state sales taxes. Persons connected with non-exhibiting companies are prohibited from any dealing, exhibiting, or soliciting within the Exposition. If an exhibitor solicits in public space and/or to other exhibiting companies, priority points may be forfeited. LIABILITY AND INSURANCE Exhibitor shall at all times protect, indemnify, defend and save and keep ACO Network Media Partners, and San Diego Convention Center, and the official general services contractor totally harmless from any and all loss, cost, damage, liability, expense, negligence or willful act or out of or by reason of any accident or other occurrence to anything or anyone, including the Exhibitor, its agents, employees and business invitees, which arises from or out of or by reason of said Exhibitor’s installation, removal, maintenance, occupancy and use of the exhibit booth and presence on the exhibition premises or a part thereof. ACO Network Media Partner, Agent, Actor must submit an executed release of liability from its third party representative in charge of providing installation and dismantling services prior to set-up. SHIPPING It is recommended that all property be shipped through the official ACO shipping contractor(s) by each Exhibitor. San Diego Convention Center does not accept direct shipments, so all materials must be sent to the advance warehouse to direct to show site through the official general services contractor. EXHIBIT LABOR All decorating, display, drayage theatrical, rigging, production, audio visual, commercial presentations, as well as all material handling for conventions, trade show, promotional displays and consumer show are performed by the official services contractor. This includes floor layout, carpet, drapes, rental furniture, decorating rental items, masking, aisle signs, hanging special signs, unloading and reloading freight, delivery of material to the exhibit booth, installation and dismantling of booths and rigging. Full time employees of an exhibiting firm may install and dismantle their own respective company display, if such work can be completed in less than 60 minutes and without the use of mechanized tools. Product display and placement is not included in these work rules and is the exclusive right of full time employees of an exhibiting firm. If full-time company personnel are utilized to set an exhibit, they should carry positive company identification such as a business card, medical identification card or payroll stub. Exhibitors may “hand carry” material to their booth. See Exhibitor Manual for complete rules regarding hand carried materials. The official general services contractor will maintain control and access to the loading docks to ensure a safe and orderly move-in/move-out. Local union personnel will unload trucks or other vehicles utilizing the loading docks. No privately owned vehicles (POV) will be allowed on or in the dock area except for loading and unloading of exhibits and must receive a dock entry authorization form from security. Loading and unloading through the lobby is prohibited. Unions claim jurisdiction under all other circumstances. Exhibitor’s shall abide by any and all agreements made by and between and among ACO Network Media Partners, and San Diego Convention Center, and any union and/or other labor groups having jurisdiction at the Exposition.
Standard Arbitration if filed as ACO Network Media Partners or TJ Morris Media Publishing Agency
Any controversy or claim arising out of or relating to this Contract, or the breach thereof, shall be settled by arbitration in accordance with the Rules of the American Arbitration Association, and judgment upon the award rendered by the Arbitrator(s) may be entered in any Court having jurisdiction thereof. Arbitration will be held in Maryland. This contract shall be deemed entered into in Maryland, and shall be interpreted according to the laws of the state of Maryland,
CONTRACT TERMS — FORM B FIREPROOFING No smoking is allowed in any ACO conference and exposition area or within San Diego Convention Center. No storage of any kind is allowed behind booths or near electrical service. San Diego Convention Center does not provide storage for crates or freight of any kind. All packing containers, wrapping materials, carrying cases, etc., must be stored off the exhibit floor. Exhibitors must make arrangements with the official general services contractor for storage of crates and other packing materials on-site. Materials for handouts must be stored neatly within the booth and not be more than one day supply. All exit doors, exit signs, fire hose cabinets, fire extinguishers, standpipes or any other fire safety equipment must be visible and accessible at all times. All materials used in exhibit construction, decoration or as a temporary cover must be certified as flame retardant or a sample must be available for testing. Materials that cannot be treated to meet the requirements may not be used. Hay and straw used for decoration shall be flame retardant or covered with flame retardant tarpaulin; otherwise it must be stored and maintained in a manner approved by the Fire Marshal. Artificial lighting such as candles, lanterns or tea lights is strictly prohibited. Sawdust and shavings shall be maintained flameproof at all times. Open flames and burning or smoke-emitting materials, shall be used as part of an act, display or show only under permit from and with prior approval of San Diego Convention Center Event Services Department. Combustible shipping containers shall be stored in an area, and in a manner approved by the San Diego Fire Department and San Diego Convention Center. San Diego Convention Center inspects all exhibits to ensure compliance. SPACE, POSTING, AND PUBLICITY RESTRICTIONS Exhibitors are prohibited from using any part of the ACO International Conference & Exposition conference theme. Exhibits must be confined to the exact space allocated. Circulars, publications, advertising matter, and all kinds of promotional giveaways may be distributed only within booth spaces. Nothing shall be posted on, or tacked, nailed, screwed or otherwise attached to columns, walls, floors or other parts of the building or furniture, exposition, or San Diego Convention Center. Signs, rails, etc., will not be permitted to intrude into or over aisles. Access to public utilities, fire hose cabinets, heating and air conditioning vents, lighting fixtures, skylights, and fire sprinkler system shall not be obstructed at any time.
CHARACTER OF EXHIBITS
Exposition Management reserves the right to judge the appropriateness of any exhibit and to decline to permit an Exhibitor to conduct or maintain an exhibit if, in the judgment of the Exposition Management, said Exhibitor or exhibit or proposed exhibit shall, in any respect, be deemed unsuitable. This reservation relates to persons, conduct, article of merchandise, printed matter, souvenirs, catalogs, and any and all other things, without limitation, which might negatively affect the character of the Exposition. In the event that Exposition Management shall determine that the conduct of any Exhibitor or its employees, agents or servants is not in keeping with the character of the Exposition, Exposition Management may, at any time, without notice, terminate the contract for space entered into with said Exhibitor and, with or without process of law, remove Exhibitor, its employees, agents, servants, and all of the property of the Exhibitor from the space contracted for and from the Exposition. No Exhibitor shall have any right or claim against ACO Network Media Partners, or Exposition Management on account of any action so taken. The determination of the Exposition Management as to the suitability of any Exhibitor, exhibit or proposed exhibit as to whether any exhibit or the conduct of any person is in keeping with the character of the Exposition shall, in each instance, be final. Side show tactics, scantily clad individuals or other undignified promotional methods will not be permitted. The use of live models, performers and similar persons within the exhibit areas for product/service demonstrations, explanations, etc., must be approved in advance by Exposition Management. Exhibits should be conducted in a manner not to be objectionable or offensive to neighboring booths. TYPES OF EXHIBITS Exposition Management retains sole discretion and authority in the placement, arrangement and appearance of all displays. A “good neighbor policy” will be in effect at all times in the exposition. All exhibits must conform to these regulations. Exhibits not in compliance must be brought into compliance prior to the end of exhibit set up. ACO and Network Media Partners reserves the right to set, at Exhibitor’s expense, any booth(s) not in compliance or not set at the end of exhibit set-up, 5:00 p.m., 10/18/18. Consult your floor plan for size of exhibit space. All dimensions indicated are outside measurements. Build your display to fit inside this area. 8’ high back drape and 3’ high side drape will be in show colors determined by Exposition Management. Exhibitors may not remove show drape, but can have additional drape placed in front of the ACO drape, at the Exhibitor’s expense. Where an Exhibitor’s display is built beyond the limitations and restrictions as set forth in these rules, Exposition Management reserves the right to correct such display violations by having Exhibitor alter, remove or rearrange any or all of the display so that it will comply with regulations. If the Exhibitor is not available to make such corrections, Exposition Management has the authority to make any and all necessary corrections at the Exhibitor’s expense. In cases where the reverse side of an Exhibitor’s back wall, sidewall, riser, display, or table(s) is exposed to view, such portion of this display must be suitably finished with fireproof material so that no part of the display construction, electrical wiring or the like, can be seen from the aisles or adjoining booths belonging to other exhibitors. Exhibitors are required to drape the exposed ends and sides of their displays, especially in the case of end spaces. If aisle caps are not ordered in advance by the Exhibitor, Freeman Exposition Services, at Exposition Management request, will perform this service and charges will appear on the exhibitor’s invoice. Floor Covering Booth carpet or floor covering is required for all exhibits and must be ordered or provided by the Exhibitor, at the Exhibitor’s expense. If a floor covering is not in place by 5:00 p.m. 5/6/18, Freeman Exposition Services, at Exposition Management request, will perform this service and charges will appear on the exhibitor’s invoice. The following types of exhibits have been approved by ATD. Linear Booth Linear Booths have only one side exposed to an aisle and are generally arranged in a series along a straight line. They are also called “in-line” booths. Dimensions For purposes of consistency and ease of layout and/ or reconfiguration, floor plan design in increments of 10ft (3.05m) has become the de facto standard in the United States. Therefore, unless constricted by space or other limitations, Linear Booths are most commonly 10ft (3.05m) wide and 10ft (3.05m) deep, i.e. 10ft by 10ft (3.05m by 3.05m). A maximum back wall height limitation of 8ft (2.44m) is generally specified. Use of Space Regardless of the number of Linear Booths utilized, e.g. 10ft by 20ft (3.05m by 6.10m), 10ft by 30ft (3.05m by 9.14m), 10ft by 40ft (3.05m by 12.19m), etc. display materials should be arranged in such a manner so as not to obstruct sight lines of neighboring exhibitors. The maximum height of 8ft (2.44m) is allowed only in the rear half of the booth space, with a 4ft (1.22m) height restriction imposed on all materials in the remaining space forward to the aisle. Note: When three or more Linear Booths are used in combination as a single exhibit space, the 4ft (1.22m) height limitation is applied only to that portion of exhibit space which is within 10ft (3.05m) of an adjoining booth. Perimeter Booth A Perimeter Booth is a Linear Booth that backs to an outside wall of the exhibit facility rather than to another exhibit. Dimensions and Use of Space All guidelines for Linear Booths apply to Perimeter Booths except that the typical maximum back wall height is 12ft (3.66m). Island Booth An Island Booth is any size booth exposed to aisles on all four sides. Dimensions An Island Booth is typically 20’ x 20’ or larger, although it may be configured differently. Use of Space The entire cubic content of the space may be used up to the maximum allowable height, which is twenty-five foot (25’), including signage. Booth fixtures and display items may be placed anywhere inside the booth perimeter. Overhead signs, display structures, trusses, projectors, projection screens, video walls and/or other equipment suspended above any island booth must be professionally and safely rigged in accordance with any and all local union jurisdiction and life safety policies in effect at San Diego Convention Center and must be arranged through the official general services contractor. Any overhead sign, projection screen or similar display material and/or equipment hung from the ceiling of the building may not exceed 25ft. Any structure deemed to be unsafe and/or inappropriate by either Exposition Management or San Diego Convention Center authorities must be altered and/or taken down at the Exhibitor’s expense. Drawings of island booths must be available for inspection by Exposition Management, the installation and dismantling contractor, and the exhibitor during the time the exhibit is being erected, exhibited, and dismantled at the show site that include a signature or stamp of a reviewing structural engineer indicating that the structure design is properly engineered for its proposed use, and a signature of an authorized official of the exhibit building company indicating that the structure is built in compliance with the details and specifications set forth on the drawings. Unsafe exhibit construction, or any exhibits which encroach upon the aisles or other exhibit areas, are not permitted. Extended Header Booth 20ft (6.10m) or Longer An Extended Header Booth is a Linear Booth 20ft (6.10m) or longer with a center extended header. Dimensions and Use of Space All guidelines for Linear Booths apply to Extended Header Booths, except that the center extended header has a maximum height of 8ft (2.44m), a maximum width of 20 percent of the length of the booth, and a maximum depth of 9ft (2.7m) from the back wall. The above depict almost any situation. If your exhibit plans are not defined by these examples, contact ACO for other Important Considerations Hanging Signs & Graphics Hanging signs and graphics are permitted in all standard Island Booths, to a maximum height of twenty-five feet (25’). Whether suspended from above or supported from below, they should comply with all ordinary use-of-space requirements (for example, the highest point of any sign should not exceed the maximum allowable height for the booth type). Hanging Signs & Graphics should be set back ten feet (10’) from adjacent booths. Approval for the use of Hanging Signs & Graphics should be received from the exhibition organizer at least 60 days prior to installation. Drawings should be available for inspection. Towers A Tower is a freestanding exhibit component separate from the main exhibit fixture. The height restriction is the same as that which applies to the appropriate exhibit configuration being used. Towers in excess of eight feet (8’) should have drawings available for inspection. Fire and safety regulations in many facilities strictly govern the use of towers. A building permit may be required. Lighting Exhibitors should adhere to the following suggested minimum guidelines when determining booth lighting: • No lighting, fixtures, lighting trusses or overhead lighting are allowed outside the boundaries of the exhibit space. Exhibitors intending to use hanging light systems should submit drawings to exhibition management for approval, and the rigging of such system must also be approved by the San Diego Convention Center. • Lighting should be directed to the inner confines of the booth space. Lighting should not project onto other exhibits or show aisles. • Lighting which is potentially harmful, such as lasers or ultraviolet lighting, should comply with facility rules and be approved in writing by exhibition management. • Lighting that spins, rotates, pulsates and other specialized lighting effects should be in good taste and not interfere with neighboring exhibitors or otherwise detract from the general atmosphere of the event.
CONTRACT TERMS — FORM B PROJECTION OF PICTURES Booth space must be able to contain within its outside measurements a reasonably sized audience if projected pictures (motion pictures, video, slides, transparencies, opaque materials, etc.) and demonstrations are shown in the Exposition. Any activity that results in obstruction of aisles or prevents ready access to nearby Exhibitors’ booths shall be suspended for any periods specified by Exposition Management. SOUND RESTRICTIONS In general, exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the activities of neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle. Rule of thumb: Sound and noise should not exceed 85 decibels. COPYRIGHT Exhibitor represents and warrants that it shall comply with all copyright restrictions applicable to exhibitors, including but not limited to, any music performance agreement between ACO and ASCAP or BMI for meetings, conventions, trade shows and expositions. Exhibitor further represents and warrants that it shall obtain any additional license or grant of authority required of exhibitors under the copyright laws and be prepared to present Exposition Management with a copy of such license or grant no less than 30 days prior to the start of the Exposition. Exhibitor agrees to indemnify ACO, Network Media Partners, and San Diego Convention Center if the Exhibitor fails to obtain the required license(s). PHOTOGRAPHY/VIDEOTAPING Still photography and videotaping are not permitted in the Exposition or sessions during the conference. The ACO Official Photographer may be employed for individual booth photography. INTELLECTUAL PROPERTY DISPUTES Contributory Infringement ACO condemns intellectual property infringement and counterfeiting; however, as a neutral organizer of the Exposition, ATD cannot get involved in exhibitor disputes or provide legal advice. Exhibitor agrees not to sue or threaten to sue ACO for contributory infringement or any other theory that ACO is indirectly or secondarily liable for a violation of intellectual property rights (e.g., trademark, copyright, or patent) by a third party. Indemnification & Hold Harmless Exhibitor warrants that it is the owner or licensee of all intellectual property used by Exhibitor at the Exposition or in promotion thereof. Exhibitor agrees to defend, indemnify, and hold harmless ACO for any action brought against ACO and any cost incurred by ACO, including attorneys’ fees, arising out of any dispute involving intellectual property owned or used by Exhibitor at the Exposition or in promotion thereof. DISABILITY PROVISIONS Exhibitor shall have sole responsibility for ensuring that its exhibit is in full compliance with the Americans with Disabilities Act (ADA) and any regulations under that Act. Exhibitor will ensure the accessibility of its exhibit space, and agrees to hold harmless and indemnify ACO against any claims, damages, loss or exposure, including reasonable attorney’s fee and costs, arising out of or related to any alleged ADA violations. MISCELLANEOUS REGULATIONS a. The Exhibitor shall not foster or conduct outside activities which would take qualified attendees from Conference official functions and/or Exposition during scheduled hours. Use of meeting facilities by exhibitors or organizations for sales or business meetings during ACO Conference and Exposition dates must be approved in advance by Exposition Management. Hospitality suites shall not be open during Exposition hours or daytime Conference hours. b. All live animals are prohibited, with the exception of guide and service animals. c. Large helium filled balloons, such as advertising balloons, may be used only if they are securely anchored to the exhibit and are in compliance with height restrictions.. Helium balloons may not be distributed within the facility, but may be displayed as permanent fixture as long as it does not exceed height limitations. Helium gas cylinders used for refilling must be secured in an upright position on safety stands with the regulators and gauges protected from damage. Storage of helium compressed air cylinders is prohibited in the building. d. Food products or beverages to be distributed in any Exhibitor’s booth must be ordered from the official in-house catering company at San Diego Convention Center. e. Children under the age of 18 are not permitted in the Exposition at any time. f. Parking is prohibited on the loading docks of San Diego Convention Center. g. Vehicles may not be displayed without prior written approval from ACO and San Diego Convention Center. Fuel tanks can contain no more than ¼ tank of fuel. Fuel tank must be equipped with a locking or taped gas cap. Batteries must be disconnected once the vehicle is positioned. Auxiliary batteries not connected to the engine starting system may be left connected. A drip pan must be placed under vehicle drive train. Refueling or removal of fuel from vehicles on the premises is prohibited. Vehicles may not be started up or moved during show hours. A floor plan must be provided indicating where vehicle will be located. The show Security Company keeps keys for the vehicle(s). External chargers or batteries are recommended for demonstration purposes. Battery charging in only permitted outside the building. Combustible materials must not be stored beneath display vehicles. Vehicles in the building for loading and unloading must be attended at all times. Arrangements must be made at least 60 days prior to the event with San Diego Convention Center Event Coordinator. Except for equipment that uses liquefied petroleum gas (LPG) or natural gas as fuel, compressed gas cylinders, including LPG, and all flammable or combustible liquids are prohibited inside the building. Any other exceptions require a permit from the San Diego Convention Center Event Services Department and the San Diego Fire Marshal. h. Overnight storage of LPG, natural gas as fuel, or compressed gas cylinders is prohibited in the building and must be stored outside next to the outer walls; propane cylinders MUST be stored in designated storage cases on the San Diego Convention Center docks. Areas enclosed by solid walls and ceilings must be provided with approved smoke detectors, which are audible outside the area of the booth, and must display a charged fire extinguisher with a minimum rating of 3A40BC. This includes storage closets built into the exhibit. There must be at least two means of egress from any solid wall structure in excess of 200 square feet. Four copies of the floor plan must be submitted to San Diego Convention Center at least 45 days prior to installation. The plans must be certified and sealed by a licensed structural engineer or licensed architect. Plans will be reviewed by San Diego Convention Center and the San Diego Fire Department Fire Prevention Division for approval. A fire watch attendant who has been trained to operate fire extinguishers must be on duty at all times that the exhibit hall is closed, from the time the enclosure is completed until the time the enclosure is dismantled. Exhibitors who plan to demonstrate fuel-burning appliances in San Diego Convention Center must make arrangements with the Event Coordinator 60 days prior to the event. i. Lasers and x-ray equipment may only be used after receiving a Certificate of Licensure of Registration from the San Diego, CA Environmental Health Administration. In order to minimize unnecessary exposure and potential HAZMAT conditions, use of this equipment is only permissible in controlled environments. EXHIBITOR SOLUTION SESSION ROOMS & EXPERIENTIAL SESSIONS Failure to present or use room during allotted time will not result in refund of room fee. No cancellations. Exhibitor Solution Sessions include theatre-style seating, basic a/v, and session information on the conference website and the on-site program guide (subject to program guide deadlines). Serving or distribution of food or alcoholic beverages by companies or their representatives within the solution session is forbidden. Experiential set-up includes 20’x30’ carpeted area in EXPO, minimal audio visual, and session information on the conference website and in the onsite program guide (subject to program guide deadlines). VIP ROOMS Failure to present or use room during allotted time will not result in refund of room fee. No cancellations. VIP room includes 20’x20’x8’ partitioned wall unit on EXPO floor set conference for 10, theater for 35, or lounge style. ADVERTISING ON-SITE PROGRAM GUIDE OR CONFERENCE DAILY Advertisers are responsible for submitting ad copy at appropriate sizes and using the file requirements specified for the on-site program guide or Conference Daily. Please supply only high resolution PDF, EPS, or TIFF files. Ads cannot be submitted in any other formats. Send all ads with a proof. For further mechanical requirements, contact
ACO Guide Book – Your Guide to EXPO, Schedule, and Attendee Services: Full page with bleed 8.75 x 11.375 Half page 7.125 x 5 1/4 page 3 x 5 Learn Book: Your Guide to Education Sessions: Full page 6.25 x 9.25 Conference Daily Ads: Full page 9.75 X 14 Half page 9.75 X 7 1/4 page 4.75 X 7 ADVERTISING & SPONSORSHIPS Acceptance of this agreement does not waive the right of the publisher to reject any agreement for ad space or reject any advertising copy. By selection of ad size and color, and with application signature you hereby agree to these terms as a representative of your company TOTE BAG INSERTS Inserts must be 8.5”x11” or smaller and the required piece count is approximately 1,000. Failure to supply advertising proof and/or materials by the deadlines will result in forfeiture of space without refund. BRANDING ENHANCEMENT: Branding Enhancement includes logo, in 4-color, placed above your company description in the ACO Look Book Program Guide as well as online listing enhancements: logo, video uploads, product slides, press releases, attendee agenda planner, and priority placement in the online exhibitor directory. DEADLINES All deadlines for exhibit and sponsor deliverables will be included in the booth confirmation, sponsorship confirmation and/or conference website no later than 10/15/18. DETAILS REGARDING PRE AND POST-CONFERENCE ATTENDEE MAIL LISTS All ACO Conference sponsors and exhibitors are eligible to use the pre- and post-conference attendee mail list for one time use through a 3rd party mail house. The pre-conference list is available approximately 30 days before the conference. The post-conference list is available within approximately 1 week following the conference, and only exhibitors who have completed the post-show survey will have access. The lists include: Attendee name, title (if provided), company, and address. No phone/fax/ email is provided. Only attendee registrants are included on the list. Pre-conference list typically contains about 1,000 names and the post-show list about 1,000 names. 1) Contact the ACO list provider, and provide the code for the ACO International Conference pre-conference mail list or post conference mail list. 2) Once you are verified as a contracted exhibitor, you will be sent a list rental agreement and order form to complete. You must also submit a sample of your mailing for approval. 3) The list provider will submit the pre- or post-conference mail list to a 3rd party mail house or agent to proceed with your mailing process. 4) Pre-show list expires first day of conference. Post-show list expires 60 days after it is available. 5) The attendee lists are not available for viewing